Because of the Seed-to-Sale software's detailed record-keeping capabilities, a licence holder's cannabis is fully traceable from seed to sale and beyond. This article describes how to track a bottle of processed cannabis product back through processing and production records to find the Mother plant or Seed Lot that introduced the genetic material.
Step 1: Trace the bottle back to the source Bulk Lot and Production.
In the final stage of the Seed-to-Sale process, Packaging Associates package bulk cannabis into saleable units–also known as bottles. As bottles are packaged, Ample Organics stores information about the bottle's source Bulk Lot, and this information is accessible at any time.
Note: If the bottle is associated with an order, and the user knows the order's ID number, the user can visit the Order's Profile and retrieve the Bulk Lot information from the order's Dispensing Record. However, the process below applies to any bottle, whether or not it has been picked for an order.
Log into the Gun App, and scan the bottle's QR code. This opens the bottle's Overview tab, which identifies the source Bulk Lot.
Note: The Bulk Lot's name appears after the #.
In the Productions module, enter the Bulk Lot's name in the Search bar.
Click the
icon to retrieve the production that contains the Bulk Lot. The Bulk Lot itself appears as a link–in teal–beneath the production's name.
Click on the Bulk Lot's name to open the Bulk Lot's Profile.
Step 2: Trace backwards through Work Orders to find the fresh bulk cannabis harvest.
Before Packaging Associates package cannabis into saleable units, Processing Technicians process fresh cannabis into its final form through a series of Work Orders. With each Work Order, the cannabis moves to a new Bulk Lot; depending on the final product, cannabis may pass between several Bulk Lots during this processing stage. To trace the cannabis back to a fresh harvest, the user must track the cannabis' journey through Work Orders and Bulk Lots and find the Bulk Lot that initially received the fresh cannabis harvest.
Open the Work Orders tab.
In the Input From Work Orders section, select a Work Order input. This opens the Work Order's Profile.
Note: If the Bulk Lot has multiple Work Order inputs, the user may need to track the cannabis back to multiple sources.
Find the source lot in the Input section, and click on the Lot ID to open the source Bulk Lot's Profile.
Note: If the Work Order has multiple input sources, the user may need to track the cannabis to multiple harvests.
Repeat steps 1-3 until locating the Bulk Lot into which the cannabis was initially harvested. More than likely, this will be a Fresh or Dry Bulk Lot, and the Bulk Lot will have harvest information in the Harvests tab.
Step 3: Trace the harvest back to the parent Mother plant or Seed Lot
Once a batch of plants reaches the Flowering stage, Grow Technicians create a harvest to transfer the cannabis into a Bulk Lot for processing. With the harvest's ID number, a user can trace the harvest back to the batch level, and then quickly find the Mother plant or Seed Lot that Grow Technicians used to create the batch.
From the Harvests tab in the Bulk Lot's Profile, click the Harvest link to jump to the Harvest's Profile.
Open the Plants Harvested tab. This displays a list of all plants harvested into the Bulk Lot.
Click the link in the Parent column. all plants in the batch should have the same parent unless the batch was cut from multiple Mother plants.
If the batch was created from cuttings from a Mother plant, this will open the Mother Plant's Profile.
If the batch was created from a Seed Lot, this will open a Seed Lot Profile. In this case, the Seed Lot is the point at which the genetic material enters the facility.
If the batch was purchased wholesale, the parent column will read "Wholesale" this text will not be a link, as this is the point at which the plants entered the user's facility, and the plants' lineage cannot be tracked further through Ample Organics.
Step 4: Investigate the Mother's lineage
If the batch's parent is a Mother plant, a user can trace the Mother's lineage to determine exactly when and where the genetic material first entered the facility.
On the Mother Plant's Profile, scroll down until the Created Via field is visible. If the Mother was taken as a cutting from another Mother plant, the profile will also have a Lineage field.
If the Mother was created from a cutting:
In the Lineage field, click Show to reveal the Mother plant's lineage. From top-to-bottom, the Lineage field lists the Mother plant's Mother, Grandmother, Great-Grandmother, etc. Depending on the licence holder, a Mother plant may have a long lineage.
Click the bottom-most link to open the oldest ancestor's Mother Plant Profile.
Scroll down, and click the link in the Created Via field, if applicable.
If the Mother was grown from a seed, this will open a Seed Lot Profile. In this case, the Seed Lot is the point at which the genetic material entered the licence holder's facility.
If the Mother was part of a Batch purchased wholesale, the Created Via field will read "Wholesale". This text will not be a link, as this is the point at which the plant entered the user's facility, and the plants' lineage cannot be tracked further through Ample Organics.
If the Mother was grown from a seed:
Click the link in the Created Via field. This will open a Seed Lot Profile. In this case, the Seed Lot is the point at which the genetic material entered the licence holder's facility.
If the Mother was part of a batch purchased wholesale, the Created Via field will read "Wholesale". This text will not be a link, as this is the point at which the plant entered the user's facility, and the plants' lineage cannot be tracked further through Ample Organics.