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How to Create a Retained Sample
How to Create a Retained Sample
Miles Dinsmore avatar
Written by Miles Dinsmore
Updated over a week ago

Health Canada requires licence holders to retain a sample from each Bulk Lot for at least one year after the last date of sale or provision. Follow the process below to create and retain a Bulk Lot sample.

Required permission(s): production_read, retention_sample_create

  1. In the Productions module, select a production.

    [img production-profile]

  2. Select a Bulk Lot. This opens the Bulk Lot's Profile.

    [img bulk-lot-overview]

  3. Open the Retained Samples tab.

    [img bulk-lot-retained-samples]

  4. Click New. This opens a New Retained Sample modal.

  5. Enter details about the sample in the fields provided.

    • Weight: The weight taken for the sample, in grams.

    • Volume: The volume taken for the sample, in millilitres. This field only appears if the Bulk Lot's type is Extract, Topicals, or Edibles - Non-Solids.

    • Discrete Units: The number of discrete units taken for the sample. This field only appears if the Bulk Lot is measured in discrete units.

    • Location: The location in which the retained sample will be stored. Many licence holders have a designated vault to store retained samples.

  6. Click Create to save the retained sample and open the new Retained Sample's Profile.


Upon creating a new retained sample, a QA Technician should immediately Label the Sample.

Licence holders must keep the sample until at least a year after the Bulk Lot's last date of sale. However, if the Bulk Lot requires additional testing after all cannabis has been sold or destroyed, a QA Technician can Repurpose Part of the Retained Sample for Further Testing. Once a year has passed, a QA Technician should Destroy the Retained Sample.

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