Ample Organics offers flexibility to allow each licence holder to develop workflows that suit the needs of their facility. However, after working with a range of licence holders, Ample Organics has compiled a list of best practices for new Ample Organics users. The practices outlined in this article encourage efficient workflows while prioritizing reporting accuracy.
The qa_release permission allows the user to release cannabis from a Bulk Lot for sale after the Bulk Lot has passed QA inspection. Health Canada regulations dictate that only the QA Manager–a user with the QA Super security role–should have permission to release cannabis for sale. However, the Admin security role includes all permissions by default, which affords Administrators access to QA functionality in Ample Organics.
Before starting production, a licence holder should Create a New Security Role that affords Administrators all permissions except qa_release. Ample Organics recommends naming this security role Admin w/o QA Release.
Users with the Admin security role have access to all functions throughout the Seed-to-Sale software. To keep an environment as secure as possible, a licence holder should limit the Admin security role to 1-2 users.
Ample Organics recommends assigning batches names that denote the cannabis strain and the date on which the batch was created. Names that are too long will not fit on a batch label, so use an abbreviated name and date. For instance, a batch of Wedding Crasher cannabis created on August 16, 2019 might be named WEDD-16082019.
Ample Organics does not recommend a licence holder label plants with individual plant ID tags. If each plant is labelled individually, selecting a subset of plants in a batch to destroy, advance, or split off becomes incredibly time consuming, as a Grow Technician would have to scan each plant individually to perform the action. Instead, label plants with a Batch Tag. A batch tag identifies the plant as part of a given batch, without assigning the plant a specific ID number. This allows Grow Technicians to select a subset of plants at the batch level.
However, a licence holder should label Mother Plants individually.
In the Harvesting Workflow, Grow Technicians can choose between four harvest modes. Ample Organics recommends licence holders use the Batch Subset (No Scanning) harvest mode. This is the most efficient harvest mode, and does not require Grow Technicians to record the pre-trimming weight–also known as the Total Plant Weight. In this workflow, Grow Technicians only record the weight output to the Bulk Lot for processing and the weight destroyed, which are the values most relevant to Health Canada.
If Grow Technicians elect to record the Total Plant Weight, they will have to weigh the cannabis again before outputting weight to the Bulk Lot. This creates additional, unnecessary work, and may result in inaccuracies.
Production & Bulk Lot Management
- A licence holder should have one–and only one–production for each cannabis strain produced at their facility. For instance, if a licence holder offers Brain Candy cannabis, Processing Technicians should create one production for Brain Candy. Any Bulk Lot of Brain Candy cannabis will go into this production. This declutters and simplifies the index of productions.
- When Creating a New Bulk Lot, give the Bulk Lot a unique name that denotes the Bulk Lot's strain, the source batch's date of creation, and the lot's cannabis form. Names that are too long will not fit on a Bulk Lot label, so use an abbreviated name and date. For instance, a Bulk Lot of dried Golden Goat cannabis from a batch created on May 2, 2019 might be named GOLD-050319-Dry.
Some licence holders have laboratories onsite for QA testing. To account for any weight used for internal testing, Create a New Lab Report, and mark the lab report as Internal.
Ample Organics discourages the use of Totes during the processing workflow. To separate a Bulk Lot into smaller, manageable units, Create a New Bulk Lot and split off some of the cannabis weight. Later, Processing Technicians can Transfer the Weight back to the parent Bulk Lot to test the cannabis as a unit.
Work Orders Module
Work Order Types
Processing Technicians should limit the menu of Work Order Types to only those processes employed at their facility. Furthermore, avoid including Work Order Types that are too similar. For example, including Work Order Types for both Sorting and Separating will only confuse the processing team.
Medical vs Recreational SKUs
Ample Organics discourages licence holders for using the same SKU in both the recreational and medical markets. This can cause reporting issues. If a licence holder sells the same cannabis product in both the medical and recreational markets, they should create a distinct SKU for each market.