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Written by Miles Dinsmore
Updated over a week ago

Amendment: A change in a client’s registration documents.

Batch: A quantity group of pre-harvest cannabis plants of the same type produced at one time.

Bulk Lot: The largest unit of harvested product. Bulk Lots can only exist in a production and are geared toward managing bulk cannabis inventory before manufacturing, testing, packaging, or distribution.

Cannabinoid: Cannabinoids are the chemical compounds in cannabis that interact with receptors in the human body to produce medicinal or psychoactive effects.

Destruction Lot: A virtual garbage can into which waste is discarded. A Destruction Lot may contain any number of Sublots, which are the physical vessels that house destroyed material.

Flowering Stage: The flowering stage refers to the third and final stage of a cannabis plant's lifecycle. In this stage, Grow Technicians expose plants in the vegetation stage to 12 hours of light and 12 hours of darkness for every 24 hour period. This prompts the cannabis plants to flower, developing the buds that the licence holder harvests and processes into saleable products.

Mother Plant: A plant identified for the purpose of cloning. Cuttings are taken from Mother Plants to create new batches of genetically identical plants. This helps to preserve desirable traits.

Packaging Run: A specialized process for tracking finished product as it is distributed into retail-ready bottles and bundles.

Payment Term: A payment term is an agreement between a licence holder and a vendor that determines how long the licence holder expects to receive payment after sending a sales order invoice to the vendor. For example, the NT30 payment term indicates that the vendor should pay the licence holder no more than 30 days after receiving the sales order invoice.

Prescription Period: A prescription period is a 30-day period, the first of which begins the day the client receives their first order from a new prescription. Within each 30-day period the client has a gram allowance that they can use to order cannabis products. Once the client exhausts their gram allowance they must wait until the next prescription period before they can order more cannabis.

Production: A production is the highest-level unit of organization for production processes. A single production contains one or several Bulk Lots, the largest unit of bulk harvested cannabis of a single form and strain.

Propagation Stage: The propagation stage refers to the earliest stage of a cannabis plant's lifecycle. This is when a seed is planted, develops a tap root, and eventually sprouts into a seedling, or when a cutting from a mother plant is planted and begins developing its own root system. The propagation stage is followed by the vegetation stage.

Renewal: An extension of a client’s registration. This must be associated with an active prescription that has a new expiry date.

Retained Sample: A small amount of harvested product from a Bulk Lot that is kept in a vault location. Health Canada requires that retention samples are kept for one year after the date of the last sale or provision of any portion of a lot or batch. For each sample, the Seed-to-Sale software records the location, weight, creation date and the date of any updates.

Sales Channel: A method by which clients are matched with products appropriate for their needs, and restricted from purchasing other products. In order for a client to purchase a product, the client and the product must belong to the same sales channel.

Sales Order: A sales order is a response to a vendor's purchase order–a request for a wholesale order. After receiving a purchase order, a licence holder creates a sales order to accept the request, confirm their end of the transaction, and manage shipments to the vendor.

Seed Lot: A collection of seeds that are used to grow new cannabis plants. All seeds in a seed lot will be of the same strain.

Shipment: A shipment is an event through which lime items requested in a sales order are delivered to a vendor. A sales order may be fulfilled through a single large shipment, or through several small shipments.

SKU: A Stock Keeping Unit identifies a single inventory item. One product may have several SKUs. For example, Blue Dream cannabis may be available in 5g, 10g, or 20g bottles, and each of these options are a distinct SKU. Each SKU can be available in different quantities.

Stick Week: The time, in calendar weeks, at which a batch or plant was created. The stick week value will be between 1-52 and represents a week of the year. For example, a batch with a stick week of 26 was created in the 26th week of the year.

Sublot: A sublot, also known as a child lot, is a vessel that houses waste until it is physically destroyed. A sublot is a sub-unit of a Destruction Lot, and all sublots belonging to a Destruction Lot are destroyed at once.

Terpene: Terpenes are essential oils present in all plants which contribute to the plant's smell and taste. When a licence holder sends a Bulk Lot sample to an outside laboratory for testing, the lab analyzes the sample's terpene profile and includes this information in the Certificate of Analysis.

Tote: Bags, or other containers, of product which are components of a Bulk Lot. Since Bulk Lots are often too large to manage all at once, they are broken up into totes. These totes get entered into the system and tracked as they are moved around.

Vegetation Stage: The vegetation stage refers to the second stage in a cannabis plant's lifecycle. In this stage, seedlings mature into bushes, and the cannabis plant develops new branches and leaves. In the vegetation stage, plants are exposed to 18 hours of light and six hours of darkness in each 24 hour period. The vegetation stage is followed by the flowering stage.

Vendor: A vendor is any partner company with whom the licence holder has agreed to buy or sell large cannabis orders in wholesale transactions. Usually a vendor is a customer–a retailer who purchases cannabis to sell to the public. However, for a retailer using the Wholesale application, a vendor would be a supplier–the licence holder from whom the retailer purchases cannabis.

Work Order: A Work Order is a processing event that affects the aggregate weight of cannabis in a Bulk Lot and converts the cannabis from one form to another. Work Order types include drying, oil extraction, encapsulation, decarboxylation, and baking.

Weight Event: An individual action that impacts the total weight of a Bulk Lot. For example, when an amount is taken for packaging or for a lab report. Weight events can be positive or negative.

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